File Menu in MS Word 2013

 File Menu in MS Word 2013

New: It is used to create New Document in MS Word.

Shortcut: Ctrl + N

Open: It is used to open an existing Document in MS Word.

Shortcut: Ctrl + O

 Save: It is used to save a Document in MS Word.

Shortcut: Ctrl + S

Save As: It is used to save an existing document in MS Word.

Shortcut: F12

Print: It is used to print document in MS Word.

Shortcut: Ctrl + P

Close: It is used to close the document is MS Word.

Shortcut: Ctrl + W

File Protection: It is used to protect document in MS Word.

Steps

Click on the File

Click on the Save As

Or

Press F12

Click on the Tools

Click on the General Options

Type Password

Type Password

Click on the OK

Type Password

Click on the OK

Type Password

Click on the OK

Click on the Save

PDF Creation:

Steps

Click on the File

Click on the Save As

Or

Press F12

Select PDF beside Save as Type:

Click on the Save

AutoCorrect: It is used to correct the spelling in MS Word.

Steps:

Click on the File Menu

Click on the Options

Click on the Proofing

Click on the AutoCorrect Options

Click on the Add

Click on the Ok

Click on the OK

Auto Recover:  It is used to save automatically document after sometime in MS Word.

Steps:

Click on the File Menu

Click on the Options

Click on the Save

Change Time Duration

Click on the Ok

 

 

Clipboard group in Home tab

Clipboard group in Home Tab

List of Commands in the clipboard group:

1. Cut: It is used to cut/remove selected text in the Microsoft Word Document.

Shortcut: Ctrl + X

2. Copy: It is used to copy selected text in the Microsoft Word Document.

Shortcut: Ctrl + C

3. Paste: It is used to paste the content from the clipboard.

Shortcut: Ctrl +V

4. Paste Special: It is used to change the format of copied/cut text. For example: text to image

5. Format Painter: It is used to copy and paste formatting in the Microsoft Word Document.

Shortcut:

i. Copy Formatting: Ctrl + Shift +C

ii. Paste Formatting: Ctrl +Shift + V  

Font group in the Home Tab

File Menu in Microsoft Word

What is File Menu?

File Menu is used to create new document, open existing documents saving new document and updated document.

1. New (Ctrl + N): To create new Microsoft Word Document. 

How to use?  

File >New>Bank Document

2. Open (Ctrl + O): To open existing Microsoft Word document.

How to use?  

File >Open>File Name

3. Save (Ctrl + S): Saves the current Microsoft Word document.

How to use?

File>Save>File Name>Save

4. Save As (F12): To save the Microsoft Word document as a different file.

How to use?

File>Save As>File Name or Location of File>Save

5. Print (Ctrl + P): It is used to print the document.

How to use?

File>Print>Print

6. Close (Ctrl + W): To close the current Microsoft word document.

How to use?

File>Close

Microsoft Word 2010

 Introduction to Microsoft Word 2010

Before using the Microsoft Word application, it is important to know how to perform basic tasks with text - such as cut, copy, paste, select, delete, drag, etc.

What is the Microsoft Word?

MS Word, Word, or Microsoft Word is a word processor application, published by Microsoft Corporation. It is one of the office productivity applications included in the Microsoft Office suite.

What can we do in Microsoft Word?

It allows you to create various types of documents such as letters, reports, notes, Bio-data, Resume, Invoice, Bill, and other types of documents.

Where to find Microsoft Word:

Follow the steps given below.

1. Press the Windows Logo key from the keyboard. Or Click on the Start Button.
2. Type Word from the keyboard in the search box.
3. Select Microsoft Word Application.
4. Microsoft Word will appear on the Windows desktop.

Uses of Microsoft Word

1. Following are the basic functions of Microsoft Word:
2. Creating text documents.
3. Editing existing documents.
4. Drafting existing documents.
5. Making text documents interactive with various features and tools.
6. Using a graphical document that contains images.
7. It is used by authors and researchers.
8. Detecting grammatical errors in a text document.

Components of Microsoft Word:

Here is detailed information about the components of the MS Word application.

1.     Title bar: The title bar is a horizontal bar at the top of the window that displays the name of the program and usually the name of the currently active document.

2.     Quick Access Toolbar: It is a customizable toolbar that contains a set of commands that are independent of the tabs on the ribbon that are currently displayed. This can be in one of two possible places: the top left of the title or the bottom left of the ribbon. You can add and remove buttons that represent commands in the Quick Access Toolbar.

3.     Control Button: Control buttons include Minimize, Restore Down/Maximize, and Close, which appear in the upper-right corner of the MS Office suite.

4.     Ribbon: The ribbon contains commands organized in three components:

5.     Tabs− These appear across the top of the Ribbon and contain groups of related commands.  Home, Insert, Page Layout is examples of ribbon tabs.

6.     Groups− They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc.

7.     Commands − Commands appear within each group as mentioned above

How to show or hide the Ribbon?

Shortcut Keys= Ctrl + F1 (Show/Hide)

Features of Microsoft Word

File Tab or Backstage view

Home Tab

 Clipboard

 

 

 

Table of contents in Microsoft Word

 The table of contents is based on the headings of your document, which is on a page at the beginning of the material, outlining the names of the chapters or sections with their respective page numbers.

Make Heading

For each title you want in the Table of Contents, select the title text.

Follow the steps given below:

1. Go to the Home tab
2. Go to Styles, and then select Heading 1.

How to create the table of contents in the Microsoft Word Document?

Follow the steps given below:

1. Put your cursor where you want to add the table of contents.
2. Go to References
3. Table of Contents and choose an automatic style.

 

How to update your table of contents?

If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field.

To update your table of contents manually, see Update a table of contents.

Follow the steps given below:

1. Go to Table of Content
2. Click on the Update Table

How to Remove Table of Contents?

If you want to delete the Table of Contents then follow these steps:

Go to Table of Content

1. Click on the Table of Content
2. Click on the Remove Table of Content

How to Calculate in Microsoft Word?

The calculation is very important everywhere. We can also do calculation work in Microsoft Word. In this, the calculation is done like this:

Insert a formula in a table cell

Steps:

Press Ctrl + F9

Type =

Type Question

Press F9

 

List of Formula in Microsoft Word

AVERAGE:

The average value in a set of numbers is the middle value, calculated by dividing the total of all the values by the number of values. When we need to find the average of a set of data, we add up all the values and then divide this total by the number of values.

COUNT:

The COUNT function counts the number of cells in a range.

MAX:

MAX function returns the highest value from a given set of numeric values.

 

MIN

MIN function returns the smallest value from a given set of numeric values.

 

PRODUCT:

The PRODUCT function is helpful when multiplying many cells together.

SUM

The SUM function adds the numerical values in cells or a range of cells

Font group in MS Word

Font:

Font group provides access to all the Character Formatting commands.

Font: Change the font face (Different fonts are utilized to add style to a document).

Shortcut: Ctrl + Shift + F

Font Size: Change the font size (To increase or decrease the font size of text in Microsoft Word).

Shortcut: Ctrl + Shift + P

Grow Font: It is used to grow font size.

Shortcut:

Ctrl + Shift + >

Ctrl + }

Shrink Font: It is used to shrink font size.

Shortcut:

Ctrl + Shift + <

Ctrl + {

Change Case: It is used to change font case from small to capital or from capital to small.

Shortcut: Shift + F3

Clear Formatting: It is used to clear formatting from selected text.

Shortcut: Ctrl + Space

 

What is clipboard in computer?

A clipboard is a location on computer memory that temporarily stores cut or copied data.

Features of Clipboard:

Cut: It is used to cut the selected text.

Shortcut: Ctrl + X

Copy: It is used to copy the selected text.

Shortcut: Ctrl + C

Paste: It is used to paste data from clipboard.

Shortcut: Ctrl + V

Format Painter: The Format Painter tool is used to copy and paste character and paragraph formats into existing text.

Shortcut:

1. Copy Formatting: Ctrl + Shift + C
2. Paste Formatting: Ctrl + Shift + V

Paste Options: The Paste option is your choice for pasting the contents of the clipboard in several formats: such as source formatting, merge formatting, picture formatting, and keeping text only.

Paste Special: It is used to provide special formatting when pasting content from the clipboard to a document.

Shortcut: Ctrl + Alt + V

File Tab or Backstage view

Backstage View: It gives you various options to save, Save as, open, close, info, recent, new, print and share your files.

 

Save: Saves the current Microsoft Word document.
Shortcut= Ctrl + S

Save As: To save the Microsoft Word document as a different file.
Shortcut= F12

Open: To open existing Microsoft Word document.
Shortcut= Ctrl + O

 

Close: To close the current Microsoft word document.
Shortcut= Ctrl + W

 

Info: It is displayed the information of Document. As: Properties of document, related date, related people, related document etc.

 

Recent: It displays recent documents.

New: To create new Microsoft Word Document.
Shortcut= Ctrl + N

Print: It allows printing document.

Exit: It is used to close the application.

Microsoft Word 2010

Introduction to Microsoft Word 2010

Before using the Microsoft Word application, it is important to know how to perform basic tasks with text - such as cut, copy, paste, select, delete, drag, etc.

What is the Microsoft Word?

MS Word, Word, or Microsoft Word is a word processor application, published by Microsoft Corporation. It is one of the office productivity applications included in the Microsoft Office suite.

What can we do in Microsoft Word?

It allows you to create various types of documents such as letters, reports, notes, Bio-data, Resume, Invoice, Bill, and other types of documents.

Where to find Microsoft Word:

Follow the steps given below.

1. Press the Windows Logo key from the keyboard. Or Click on the Start Button.
2. Type Word from the keyboard in the search box.
3. Select Microsoft Word Application.
4. Microsoft Word will appear on the Windows desktop.

Uses of Microsoft Word

1. Following are the basic functions of Microsoft Word:
2. Creating text documents.
3. Editing existing documents.
4. Drafting existing documents.
5. Making text documents interactive with various features and tools.
6. Using a graphical document that contains images.
7. It is used by authors and researchers.
8. Detecting grammatical errors in a text document.

1. Auto-Correction
2. Auto Save
3. Spelling and Grammar Check.
4. Clipboard
5. Format Painter
6. Copy-paste preserving text format.
7. Enable auto page Numbers with different customization.
8. Generate a Table of Content.
9. Text formatting
10. Insert tables, figures, and different shapes.
11. Insert different charts and graphs.
12. Search and replace.
13. Using mathematical Operations, like Addition, Subtraction, Multiplication and Division.
14. Template

Components of Microsoft Word:

Here is detailed information about the components of the MS Word application.

1. Title bar: The title bar is a horizontal bar at the top of the window that displays the name of the program and usually the name of the currently active document.
2. Quick Access Toolbar: It is a customizable toolbar that contains a set of commands that are independent of the tabs on the ribbon that are currently displayed. This can be in one of two possible places: the top left of the title or the bottom left of the ribbon. You can add and remove buttons that represent commands in the Quick Access Toolbar.
3. Control Button: Control buttons include Minimize, Restore Down/Maximize, and Close, which appear in the upper-right corner of the MS Office suite.
4. Ribbon: The ribbon contains commands organized in three components:
5. Tabs − These appear across the top of the Ribbon and contain groups of related commands.  Home, Insert, and Page Layout are examples of ribbon tabs.
6. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, a group of commands related to fonts or group of commands related to alignment, etc.
7. Commands − Commands appear within each group as mentioned above

How to show or hide the Ribbon?

Shortcut Keys= Ctrl + F1 (Show/Hide)

Features of Microsoft Word

1. File Tab or Backstage view
2. Clipboard

Keyboard Shortcut in Microsoft Word

 Here is a list of common keyboard shortcuts of Microsoft Word used in daily life, using it you will be able to do official work faster.

1. Align Left = Ctrl + L: Align your content with the left margin.

2. Center = Ctrl + E: Center your content on the page.

3. Align Right = Ctrl + R: Align the content with the right margin.

4. Justify = Ctrl + J: Distribute your text evenly among the margins.

5. Bold = Ctrl + B: Apply bold formatting to selected text.

6. Change Case = Shift + F3: Change the case from lowercase to uppercase or from uppercase to lowercase.

7. Clear all formatting = Ctrl + Spacebar: Remove all formatting from the selection, leaving only normal, unformatted.

8. Close = Ctrl + W: Close the opened document.

9. Copy = Ctrl + C: Copy the selected content to the Clipboard.

10. Cut =Ctrl + X: Cut the selected content to the Clipboard.

11. Decrease Font Size = Ctrl + [: Decrease the font size for the selected text.

12. Increase font size = Ctrl + ]: Increase the font size for the selected text.

13. Italic = Ctrl + I: Apply Italic formatting to selected text.

14. New= Ctrl + N: Create a new document.

15. New page = Ctrl + Enter: Insert new page in the document.

16. Open= Ctrl + O: Open an existing document.

17. Paste = Ctrl + V: Paste the contents of the Clipboard.

18. Redo = Ctrl + Y: 

19. Find = Ctrl + F

20. Save = Ctrl + S: Save the current document.

21. Save As = F12

22. Select all =Ctrl + A: Select all document content.

23. Subscript = Ctrl + = (H2O)

24. Superscript = Ctrl + Shift + = (A2)

25. Underline = Ctrl + U: Apply Underline formatting to selected text.

26. Undo = Ctrl + Z: With this command you can undo the last action. For example, if you removed an item and then decided you wanted to keep it, use this command.